Who can make a submission?
The Organising Committee invites Members and Non-Members to offer a paper for presentation at the ASCN UK Annual Conference 2022 as a poster or oral presentation.
Do I have to pay to submit my abstract?
There is no fee for making a submission.
If your submission is accepted for presentation then you will be required to attend the conference and pay the conference registration fees.
When will I hear if I have been accepted?
Information will be sent to you when authors are notified of the outcome of their submission on 15 July 2022.
How to submit an abstract
1. Important Information
a. Abstracts are submitted online, with an upload template, click here to download.
b. If you are submitting more than one abstract, you can use the same email address and password for each abstract.
c. An individual abstract is required for each oral or poster submission.
d. All abstracts must be submitted online by midday on 13 June 2022. Submissions will not be accepted after this date.
2. Preparation of your Abstract
A ‘blind’ selection process will be used by the ASCN UK Organising Committee when reviewing the abstracts. Therefore, do not include within the abstract or abstract title the names of authors or other identifying features such as names of hospitals, clinics or cities. The names of authors and their affiliations (institutions) will be requested during the submission process, in a separate section.
What to include in the abstract submission?
The abstract should include an introduction, content and conclusion/outcomes (maximum word count is 300 words). As well as a title, references/bibliography and learning outcomes (additional word count are available for this).
Title: appropriate, meaningful and should be as brief as possible but long enough to indicate clearly the nature of the submission topic (maximum 20 words).
Introduction: this could include aims and objectives. Also include the purpose and background of the topic and why this would be of interest.
Content: this will depend upon the nature of the submission. For example a case study, literature review or study should include: Method (how you did it) and results (what you found – if results are pending at the time of your submission, please highlight this and confirm if the results will be available for the conference).
Conclusion/Outcomes: Clearly state the conclusion and clinical outcome or what value this has to the knowledge of specialist practice/ patient outcomes.
There is a separate section for the title (maximum 20 words), 1-4 references/bibliography should be included (maximum 200 words) and 2-3 learning outcomes (maximum 50 words).
Ensure that there is a logical sequence showing the overall significance of your topic.
3. The Submission Process
a. Log in to the submission system when your abstract is completed and ready to be submitted.
b. When you click the “Submit Here” button, you will be taken to a screen from which the submission process starts. Please read the instructions on this screen carefully and select the “Create New Account” button and enter your information.
c. Submitting an abstract is a multi step process. Each step asks several questions:
Step 1: Enter the full title of your submission in no more than 20 words
Step 2: Choose your preferred means of presentations – poster, oral or either
Step 3: Specify the theme that best describes your submission
E.g. case study, service development/ evaluation; research, collaborative team working, political, education, product evaluation, other
Step 4: Enter your authors and their institutions
Step 5: Complete & upload your abstract content, template can be downloaded by clicking here, ensure you save the template as the title of your presentation.
Step 6: Summarise two learning objectives of your submission in no more than 50 words all together
Step 7: Enter 1-4 references/bibliography associated with the abstract in no more than 200 words. (NOTE: a reference is included within your abstract, whereas other reading around the subject is a bibliography)
Step 8: Review your submission before clicking the submit button or saving as a draft
PLEASE NOTE THAT YOU MUST USE THE UPLOAD TEMPLATE AND ONCE YOU SUBMIT YOUR ABSTRACT YOU WILL NOT BE ABLE TO EDIT IT.
Amending a submission
Should you need to amend your abstract after you have submitted this please contact the Conference Secretariat, firstname.lastname@example.org
Withdrawing an abstract
If you want to withdraw an abstract please contact the Conference Secretariat, email@example.com
How are abstracts selected?
Abstracts are reviewed and shortlisted by the ASCN UK Committee using a marking criteria (please see below). All abstracts are anonymous during the shortlisting process. Abstracts are invited under all topics, but may not be accepted if there are more than one abstract on the same/similar topic/theme.
Marking is based on a number of factors including the title, introduction, content, conclusion/outcomes, learning objectives and references/bibliography
R=revise and resubmit (within 2 weeks)
When will I hear about the outcome of my submission?
We will write to everybody on 15 July 2022 with details on the outcome of their submission. Please do not call the office for details until week commencing 18 July 2022, should you have any queries. We are only able to give information to the person who submitted the abstract.
Where are abstracts published?
All those submissions that are accepted for presentation will be published on the virtual conference platform. We will make your abstract available in the version supplied by you. It will be printed exactly as submitted which means that any errors or spelling mistakes will show. Please proof read your submission very carefully.
Should you have any queries relating to your abstract then please do not hesitate to contact the Conference Secretariat, firstname.lastname@example.org
300 words for:
Plus (not included in the word limit):
- Title (maximum 20 words)
- 2-3 learning outcomes for the abstract (maximum 50 words)
- 2-4 references/bibliography (maximum 200 words)